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Auction Name: Notebooks / Value: 3,230 Eur / Location: Bratislava (SVK) / Auction keywords: hardware, laptops, Bratislava, Stare Mesto Auction Name: Limousine Services / Value: 10,890 USD / Location: New York (U.S.) / Auction keywords: VIP transport, taxi, limousine services, NYC Auction Name: Car insurance / Value: 2,500 SEK / Location: Lulea (SWE) / Auction keywords: Insurance, Sweden Auction Name: Office Stationery / Value: 98,295,284 IDR / Location: Bengaluru (India) / Auction keywords: Letters, envelopes, toners, office equipement, Bengaluru, Karnataka Auction Name: Glass wine bottles / Value: 862,160 CNY / Location: Shadong (China) / Auction keywords: Glass containers, glass wine bottles, glass jar, China Auction Name: Translation Services / Value: 37,792 PLN / Location: Krakow (Poland) / Auction keywords: Official language translation services, Krakow Auction Name: Roof tiles / Value: 49,954 HRK / Location: Brela (Croatia) / Auction keywords: Tiles, building materials, Croatia, Split Auction Name: Legal Counsel / Value: 68,500 Eur / Location: Cagliari (Italy) / Auction keywords: Legal advisory, law services, legal counsel, Italy, Sardegna Auction Name: Long-term hotel accomodation / Value: 149,600 Eur / Location: Munich (Germany) / Auction keywords: Hotel accomodation, hotel services, Munich, luxury hotels Auction Name: Car rental services / Value: 25,320 USD / Location: San Rafael (Argentina) / Auction keywords: Car rental, passenger car, leasing Auction Name: Heavy truck tires purchase / Value: 1,156,500 RUB / Location: Krasnogorsk (Russia) / Auction keywords: Truck tires, Krasnogorsk, Moscow district Auction Name: Mobile Devices / Value: 4,540 USD / Location: Pittsburg (U.S.) / Auction keywords: Mobile devices and accessories, Pittsburg, Samsung Galaxy S6

The goal of most organizations is to reduce costs through streamlining procurement processes. The introduction of electronic applications into the procurement process opens up opportunities for significant cost reductions. The introduction of electronic reverse auctions is currently one of the most popular forms of electronic procurement processes. Many organizations declare the introduction of electronic reverse auctions is saving them from 10 – 20% of their costs.

No doubt, you all understand the procurement process in an organization. You know that it is a set of decisions by which an organization purchases goods and services. It contains the following nine phases:

The main goal of the organization is to procure goods or services at the lowest possible price, provided that other requirements (such as quality, payment terms, etc.) are met by suppliers as well. It is generally thought that the lowest bid is the most advantageous, but it does not have to be the only criteria.

Let´s take a look to the following benefits of reverse auctions for buyers:

  • Reduction of prices of purchased goods and services also pressure put on the current supplier, to reduce prices. By seeing prices from other suppliers, we can ensure prices from the current supplier are competitive.
  • Increased competition from suppliers – is beneficial for the buyer. Healthy competition between the participating suppliers can ensure that they provide their best possible price, to win the business.
  • Transparency of all procurement process is set by instructions as well as detailed specifications of the product/service you are looking for. All participating suppliers have the same information and comply with procurement requirements. All this information is stored and spread through an online platform to all participating suppliers at the same time. The consistency in communication is crucial.
  • Possibility to enter multivariate actions. Often, price alone is not the only criteria for evaluating suppliers. In the case of more complex goods or services, the buyer will use multivariate auctions, which allow suppliers to outperform each other. A change in the value analysis, entered directly into the auction, means that other conditions are selected and entered as a criteria, in addition to the price (for example: quality, delivery times, payment conditions and others)
  • Acceleration of purchasing cycles – reducing order and delivery processing cycles.
  • Simplification of the procurement process. It is important to note, that purchasing is not the easiest of activities for any organization and it takes a lot of work for these processes to run smoothly… However, in a reverse auction, most of the work is carried outby the contractor. The buyer only needs to provide a list of the organization’s requirements and publish this list where it is accessible to the supplier. When suppliers respond, the buyer can then compare offers and choose the one that best suits the organization’s needs.
  • Reduction of total administrative costs. As mentioned in the previous point, most of the work is done by the contractor. A purchasing organization can use the software and automation it offers, to reduce the workforce used for purchasing.
  • More audited environment. Companies are required to keep detailed records of transactions for compliance and audit. Using online reverse auction software, they can capture all the necessary transaction information to stay consistent. All offers, from all suppliers, are monitored and saved eliminating any disputes throughout the entire selection process. In addition, all information is available 24/7/365. 
  • Open up new horizons for buyers. Maybe, somewhere in China, you will find a seller who offers better quality supplies for the same price. Maybe the seller is able to get the exact raw material that the organization needs. Thus, identification of alternative, in many cases a cheaper supply option.

The introduction of electronic auctions in the procurement process, is often associated mainly with significant savings in the cost of purchased goods or services, such a scenario may not always be the rule and each organization must thoroughly analyze the impact of the auction as well as its precise definition of parameters. Reverse auctions are not suitable for all industries or for all procurement situations, but if used in the right situation for the right category of expenditure, there are many benefits to reverse auctions and can lead to significant cost savings.

Said about bestauction

  • Martin Gracka, CEO of Food producing company, EU

    Martin Gracka, CEO of Food producing company, EU

    Great businness helper!

    „Simple to use and intelligent than you can imagine. We procure any items or services with bestauction now. A really helpfull and cost saving tool.“

  • Andrea Chomski, Procurement manager, Austin - Texas

    Andrea Chomski, Procurement manager, Austin - Texas

    Significantly helps me to get results!

    „I searched for the building contractors and they’ve delivered in a few seconds in my area. I’m actually astonished at how quickly bestauction helps me to get results. Furthemore, using bestauction I’ve been able to get considerable price discount for building materials without a need going anywere to negotiate.“

  • Patric Goore, Parter, Wallenberg IT consultants

    Patric Goore, Parter, Wallenberg IT consultants

    We actively use the online eAuction for product procurement

    „We actively use the online reverse auction for product procurement , and in turn, we get the benefits in terms of more efficient and transparent purchasing process.“